clinicsuite.io calls every lead in 60 seconds, speaks your patients' language, turns treatment plans into payable proposals — and proves which ads actually put money in the bank.
Outbound · +49 151 ••• 4471
00:00• DE detected
Speed-to-lead
00:42
form → first ring
Live handoff
AI handling
agents on standby: 3
Live co-pilot
Listening… building lead profile in real time.
Every patient, in their own language — across every channel
Your PBX, personal WhatsApp phones, PDF quote templates, chair calendars, transfer spreadsheets and ad dashboards — unified on a single event-driven data model that syncs with the CRM you already run.
Every extra tool is another place a high-ticket patient can fall through the cracks.
Before
After
Build the plan visually, send it on WhatsApp in the patient's language and currency, and let them reserve their date with an online deposit — no PDFs, no bank-transfer screenshots.
Clinician view · Odontogram
Live mockupDental Treatment Suite · FDI
Tap a tooth to cycle implant → crown → veneer
Prosthodontics
Markus H. · Hamburg · Dr. Elif Kaya
3-D Secure · Apple Pay · Google Pay · SEPA
Most clinics reach a lead hours after the form fill — by then the patient has messaged three competitors. Move the sliders to see what a 60-second AI call-back recovers.
Assumes the AI books 30% of missed leads into a consultation, 25% of consultations convert, and a blended cost per lead of 35 €. Indicative only.
Estimated extra monthly revenue
47.250 €
≈ 567.000 € per year
Built for clinics that handle radiographs, scans and health histories across borders every day.
Lawful-basis consent capture, data-subject requests and EU data residency for patients across the UK, EU and Türkiye.
OPG X-rays, 3D intraoral and scalp scans and treatment photos are encrypted at rest and in transit.
Each clinic group runs in its own logically isolated tenant — no shared patient tables, no cross-clinic leakage.
HMAC-signed events to your CRM and an immutable audit trail of who viewed, edited or exported every record.
Can't find what you're looking for? Our team has onboarded clinics across dental, aesthetic and multi-specialty groups.
No. With Meta's WhatsApp Coexistence, the same business number keeps working in the WhatsApp Business app on the rep's phone and through the Cloud API in ClinicSuite. Messages sync both ways, so every conversation lands in the shared inbox, is translated automatically, and stays with the clinic when a rep leaves — no number migration, no lost chat history.
The AI agent handles calls and chats in 14 patient languages — including English, German, French, Turkish, Arabic, Russian, Spanish, Italian, Dutch, Polish, Romanian, Ukrainian, Swedish and Persian. It detects the language from the lead source and the caller's first words, qualifies the patient, and hands off to a human with a translated summary and live subtitles whenever needed.
Yes — both are first-class. Dental teams plan in the Dental Treatment Suite on an anatomical odontogram, while aesthetic and plastic surgery teams build plans in the Aesthetic & Plastic Surgery Suite from 84+ medical procedures with aftercare packages — and hair clinics map grafts on a 3D head in the 3D Hair Transplant Suite. Multi-specialty groups run both in one workspace, on one patient record.
Patient data is encrypted in transit and at rest and hosted in EU data centres. Call recording and AI processing are disclosed to the patient with consent captured per channel, access is role-based and fully audit-logged, and we sign a data processing agreement (DPA) with every clinic. Data subject requests — export or deletion — can be fulfilled from the patient profile in a few clicks.
Yes. Every proposal is a secure link with card, Apple Pay, Google Pay and SEPA support, priced in the patient's currency (EUR, GBP, USD or TRY). Once the deposit clears, the date is reserved, the coordinator is notified, and the conversion is sent back to Meta, Google and TikTok as a real revenue event.
Your choice. The default is split billing: the patient pays a deposit online to reserve the date, and the remaining balance is settled at the clinic in cash or by POS card, in EUR, GBP, USD or TRY. Every in-clinic payment is posted to the patient record, and the daily cash desk reconciliation matches collected revenue against the patients who actually arrived — so ROAS reflects money in the till, not promises.
Each chair, operatory and operating room has its own capacity calendar, alongside the calendars of every doctor and specialist. When a deposit clears or a plan is confirmed, ClinicSuite automatically holds the right chair and doctor for the required session lengths — including multi-day dental or surgical sequences — so coordinators never double-book a surgeon or a room.
Yes. Coordinators log or confirm flight tickets and ClinicSuite tracks arrivals, books the hotel, and dispatches the VIP transfer driver for every leg — airport → hotel → clinic and back. The patient receives one itinerary on WhatsApp in their language, and the clinic sees every arrival and transfer status on a single board.
Yes. The AI assistant asks for exactly what the doctor needs — smile and bite photos, a panoramic X-ray (OPG) or CBCT for dental cases, or front, top and donor-area photos for hair transplants — and guides the patient until the set is complete. Files are organised automatically into the patient dossier, so the doctor reviews them before the call instead of chasing images afterwards.
No. ClinicSuite syncs bi-directionally with Zoho CRM, HubSpot and Salesforce — leads, contacts, deals and payment status flow both ways with configurable field mapping. Signed webhooks push events like a cleared deposit or patient arrival to any other system. Many clinics run both side by side and migrate at their own pace.
Most clinics go live in two to three weeks: connecting WhatsApp numbers and ad accounts, porting or connecting your phone lines via SIP, importing price lists, and training the AI agent on your treatments, tone of voice and FAQs. A dedicated onboarding specialist runs the process with your team.